Supporting pupils with medical conditions policy 2017

St Wilfrid’s Academy – Supporting pupils with medical conditions policy 2017

This policy is written in regard to Section 100 of the Children and Families Act 2014 which places a duty on governing bodies to make arrangements for supporting pupils at their school with medical conditions. This policy also takes into account the update provided in December 2015. This policy has close regard for the Equality Act 2010 and where appropriate takes into account the Special Educational Needs and Disability Code of Practice: 0 to 25 years.


Pupils’ medical needs may be broadly summarised as being of two types:

(a) Short-term affecting their participation in school activities where they are on a course of medication.

(b) Long-term potentially limiting their access to education and requiring extra care and support (deemed special medical needs)


·         To ensure pupils at school with medical conditions, in terms of both physical and mental health, are properly supported so they can play a full and active role in school life, remain healthy and achieve their academic potential.


·         To ensure the needs of children with medical conditions are effectively supported in consultation with health and social care professionals, their parents and the pupils themselves.


The health and safety co-ordinator and /or SENCO is responsible for ensuring that whenever the school is notified that a pupil has a medical condition:

·         sufficient staff are suitably trained

·         all relevant staff are made aware of a child’s condition

·         cover arrangements in case of staff absence/turnover is always available



·         supply teachers are briefed

·         risk assessments for visits and activities out of the normal timetable are carried out

·         individual healthcare plans are monitored (at least annually)

·         transitional arrangements between schools are carried out

·         if a child’s needs change, the above measures are adjusted accordingly

Where children are joining  St Wilfrid’s Academy at the start of a new academic year, these arrangements should be in place for the start of term. Where a child joins mid-term or a new diagnosis is given, arrangements should be in place as soon as possible, ideally within two weeks.

Any pupil with a medical condition requiring medication or support in school should have an individual healthcare plan which details the support that a child needs. If the parents, healthcare professional and school agree that a healthcare plan is inappropriate or disproportionate, a record of the child’s medical condition and any implications for the child will be kept in the school’s medical record and the child’s individual records. 

At St. Wilfrid’s we ensure that inhalers are readily available for pupils to access.

Individual Healthcare Plans (IHPs)

The following information should be considered when writing an individual healthcare plan:

·         the medical condition, its triggers, signs, symptoms and treatments

·         the pupil’s resulting needs, including medication and other treatments, times, facilities, equipment, testing, dietary requirements and environmental issues

·         specific support for the pupil’s educational, social and emotional needs

·         the level of support needed including in emergencies

·         who will provide support, their training needs, expectation of their role, confirmation of their proficiency and cover arrangements

·         who in school needs to be aware of the child’s condition and the support required

·         arrangements for written permission from parents and the head teacher for medication to be administered by a member of staff or self-administered (children who are competent should be encouraged to take responsibility for managing their own medicines and procedures, with an appropriate level of supervision)

·         separate arrangements or procedures required for school trips or other school activities outside of the normal school timetable that will ensure the child can participate confidentiality



·         what to do if a child refuses to take medicine or carry out a necessary procedure what to do in an emergency, who to contact and contingency arrangements

·         where a child has SEN but does not have an Education Health and Care plan, their special educational needs should be mentioned in their individual healthcare plan

·         Personal Care Plans for serious medical needs and Care Plans for allergies continue to be devised and monitored with the school nurse team. Care plans are on display in appropriate areas including specific classrooms and in the kitchen for Lunchtime Supervisors.

·         There is a designated member of staff who monitors Care Plans and medication stored in school

·         Staff training is regularly updated in allergy awareness, use of Epi-pens and epilepsy


Roles and Responsibilities

Supporting a child with a medical condition during school hours is not the sole responsibility of one person. The school will work collaboratively with any relevant person or agency to provide effective support for the child.

The Governing Body

·         must make arrangements to support pupils with medical conditions and ensure this policy is developed and implemented

·         must ensure sufficient staff receive suitable training and are competent to support children with medical conditions

·         must ensure the appropriate level of insurance is in place and appropriately reflects the level of risk

The Head Teacher

·         should ensure all staff are aware of this policy and understand their role in its implementation

·         should ensure all staff who need to know are informed of a child’s condition

·         should ensure sufficient numbers of staff are trained to implement the policy and deliver IHPs, including in emergency and contingency situations, and they are appropriately insured

·         is responsible for the development of IHPs

·         should contact the school nursing service in the case of any child with a medical condition who has not been brought to the attention of the school nurse



School Staff

·         any staff member may be asked to provide support to pupils with medical conditions, including the administering of medicines, although they cannot be required to do so

·         should receive sufficient and suitable training and achieve the necessary level of competency before taking on the responsibility of supporting children with medical conditions

·         any staff member should know what to do and respond accordingly when they become aware that a pupil with a medical condition needs help.

School Nurses

·         are responsible for notifying the school when a child has been identified as having a medical condition which will require support in school

·         may support staff on implementing a child’s IHP and provide advice and liaison

Other healthcare professionals

·         should notify the school nurse when a child has been identified as having a medical condition that will require support at school

·         may provide advice on developing healthcare plans

·         specialist local teams may be able to provide support for particular conditions (eg. Asthma, diabetes)


·         should, wherever possible, be fully involved in discussions about their medical support needs and contribute to, and comply with, their IHP


·         must provide the school with sufficient and up-to-date information about their child’s medical needs

·         are the key partners and should be involved in the development and review of their child’s IHP

·         should carry out any action they have agreed to as part of the IHP implementation

Additional notes

·         The school does not have to accept a child identified as having a medical condition at times when it would be detrimental to the health of that child or others to do so.




 The following practice is considered not acceptable:

·         preventing children from easily accessing their medication and administering it when and where necessary

·         assuming children with the same condition require the same treatment

·         ignoring the views of the child, their parents; ignoring medical advice or opinion

·         sending children with medical conditions home frequently or prevent them from staying for normal school activities (unless specified in IHP)

·         penalizing children for their attendance record if their absences are related to their medical condition that is recognized under this policy

·         preventing children from drinking, eating or taking toilet breaks whenever they need to in order to manage their medical condition effectively

·         to require parents to attend school to administer medication or provide medical support to their child, including toileting issues (no parent should have to give up working because the school is failing to support their child’s medical needs)

·         preventing children from participating, or create unnecessary barriers to children participating in any aspect of school life, including school trips (such as

requiring parents to accompany the child)


























Administration of Prescription Medication  

The school agrees to administer prescription drugsbut only if the appropriate paperwork is completed from the office as set out in the policy below.


Procedures for managing prescription medicines which need to be taken during the school day

·         Medicines should only be taken to school when essential; that is where it would be detrimental to a child’s health if the medicine was not administered during the school day. For example, when completing a “4 a day” dose of

     anti-biotics or other course of treatment.


We will only accept medicines that have been prescribed by a doctor, dentist, nurse prescriber.

·         Medicines should always be provided in the original container as dispensed by a pharmacist and include the prescriber’s instructions for administration.

·         We ask that parents sign a permission form available from the office.

·         Parents are also very welcome to come into the school to administer medicines at lunch/break times.

·         Medicines will be stored in the fridge in the staffroom, if applicable.


Procedures for managing prescription medicines on trips and outings

·          Arrangements for taking any necessary medicines will also need to be taken into consideration for any school visit.

·          Staff supervising excursions should always be aware of any medical needs and the relevant emergency procedure. A copy of any health care plans should be taken on visits in the event of the information being needed in an emergency.

·          Permission slips, medical forms and contact details will always be carried.

·          Children will be responsible for their own asthma inhalers, whilst a named adult will carry the forms and any prescribed medicines needed for the day.


Roles and responsibility of staff managing administration

·         Only named staff may be asked to administer prescribed medicines (School Office staff)

·         They will annotate the ‘permission form’upon administering medicine.

·         Additional training needs that arise will need to be brought to the attention of the Senior Management Team


Parental responsibilities in respect of their child’s medical needs

·         There is a need for prior written agreement between parents and school before any medicines shall be administered to a child.





Non-prescription medicines

·         Parents may come in to school to administer non prescriptive medicines but school staff will not administer these.

·         Children must not carry cough sweets, asprin or other medicines in school.


Record keeping

·         The attached permission form must be completed by parents and annotated by the staff administering medicine.


Safe storage of medicines

·         Large amounts of medicine should not be stored and only those pertaining to the individual child kept.

·         Medicines will be stored according to product instructions in the school office.

·         Paperwork will be kept in the office by the office manager.



Should parents or pupils be dissatisfied with the support provided they should discuss their concerns directly with the school. If this does not resolve the issue, they may make a formal complaint via the school’s complaints procedure.


Monitoring, Evaluation and Review

The Leadership team will continually monitor the quality of provision.

The school will review this policy regularly and assess its implementation and effectiveness.

Ratified by the Governing Body


Signature: _______________________________

                 (Chair of the Governors)


Date: __________________________________


This policy was reviewed in May 2017



St Wilfrid’s Catholic Academy


Parental agreement for school to administer prescription medicine

The school will not give medicine unless you complete and sign this form and the school has a policy that the staff can administer medicine.


Name of School

St Peter’s and St Wilfrid’s Catholic Academy

Name of Child



Date of Birth




Medical condition or illness




Name/ type of Medicine

(as described on the container)


Expiry Date


Dosage and method




Special precautions


Are there any side effects that the school need to know about?


Self Administration


Procedures to take in an emergency





Dosage          Eg Epipen, 5ml or 2 tablets etc


Signature of Staff Administering Medicine

Signature of Staff Witness



























Contact Details



Daytime telephone


Relationship to the child





·         I understand that I must deliver the medicine personally to the school office.

·         I accept that this is a service that the school is not obliged to undertake

·         I understand that I must notify the school of any changes in writing





Date---------------------  Signature-----------------------------